Stay One Step Ahead: How to Manage Talent Like a Pro

Explore how Umbrella can support athletes in gearing up for major sports events with our project management system.

Explore how Umbrella can support athletes in gearing up for major sports events with our project management system.

Aug 6, 2024

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Blue Flower
Blue Flower
Blue Flower

We know your life as a talent manager is part logistical mastermind, part therapist, and part miracle worker. Whether you're managing up-and-coming artists or handling top-tier talent, your days are full of surprises- some fun, some… well, let's just say less fun. From last-minute schedule changes to juggling multiple contracts and brand deals, keeping it all under control isn’t easy.

But what if there was a way to make your life a little less chaotic and a lot more organized? Enter Umbrella, the project management system built for people like you- talent managers who need to stay on top of a million things at once without dropping the ball.

The Balancing Act

You’re not just organizing meetings and photoshoots. You’re also managing tour schedules, brand partnerships, social media campaigns, contract negotiations, and probably a few “emergency” texts at 3 a.m. when your talent needs a last-minute venue change or a pep talk before a big performance. 

Over 70% of talent managers report feeling overwhelmed by the sheer volume of tasks they need to handle daily (Universum, 2022).

That’s a lot of stress- especially when you’re working across time zones, personalities, and unpredictable industries. That’s where Umbrella steps in. Think of it as your digital co-manager, keeping you organized, on track, and a step ahead of any unexpected curveballs.

Why Umbrella Is the Talent Manager's Best Friend

Master the Chaos

Picture this: You’ve got one client heading off on tour, another wrapping up a brand deal, and a third who’s about to drop a new single. Umbrella’s calendar system lets you see everything in one place- deadlines, meetings, tour dates, and more, so you never mix up who’s doing what (and when).

Contracts? Sorted

Managing talent means dealing with a lot of paperwork. Brand deals, contracts, invoices- it’s enough to make anyone’s head spin. With Umbrella’s document sharing feature, all your files are safely stored in one place, and you can access them whenever you need. No more panicked searches through emails to find that one contract from six months ago.

Team Communication Made Easy

You’re not doing it all alone- you’ve got agents, PR reps, social media teams, and tour managers to coordinate with. Umbrella’s integrated chat function allows you to keep all communication in one place, whether you’re talking to your talent directly or looping in the whole team. And yes, there’s even a feature for sending urgent notifications when something changes at the last minute (because when doesn’t it?).

Did you know that 72% of all business leaders think that better communication tools would significantly improve their productivity (Pumble, 2024)?

Umbrella has you covered there.

Plan Ahead, Stress Less

Whether your client is planning a world tour or negotiating a new sponsorship, the key to success is always being one step ahead. With Umbrella, you can create project templates for recurring tasks, set up automatic reminders for important deadlines, and keep your clients on track without constantly sending “Just a reminder!” texts. It’s like having an assistant, without the extra payroll.

Keep Calm and Manage On

The talent world moves fast, and the last thing you want is to be scrambling because you didn’t know about a last-minute gig change or a missed contract deadline. Umbrella helps you streamline everything, so you’re always in control—even when your talent is jetting off to the next big thing.

Imagine this: No more waking up in a cold sweat wondering if you forgot to confirm the photoshoot for tomorrow. No more managing endless group chats across multiple apps. Just a clean, organized dashboard where you can see every detail of your talent’s career at a glance.

77% of high-performing projects utilize project management software to help streamline their work and meet their goals (Forbes, 2024). 

So why not try Umbrella? Because when your job is to manage talent, you deserve a tool that works just as hard as you do.


References

Hiring crisis ahead: 70% of talent leaders say the hiring environment is getting harder. Universum. (2022, June 7). https://universumglobal.com/resources/blog/hiring-crisis-ahead-70-of-talent-leaders-say-the-hiring-environment-is-getting-harder-a-record-high/ 

johnson, holly. (2024, September 28). 10 Best Project Management Software & Tools of 2024. Forbes. https://www.forbes.com/uk/advisor/business/software/best-project-management-software/ 

Workplace Communication Statistics in 2024. Pumble Learn. (2024, April 22). https://pumble.com/learn/communication/communication-statistics/ 

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About

Umbrella Product is a multidisciplinary tech company that focuses on connecting individuals to a brighter future.

About

Umbrella Product is a multidisciplinary tech company that focuses on connecting individuals to a brighter future.

About

Umbrella Product is a multidisciplinary tech company that focuses on connecting individuals to a brighter future.